Many restaurant owners think they need everything bundled together, but the most profitable operators often pick tools that master one specific area. Qubì covers your entire business operation including POS functions, while KitchenNmbrs zeroes in on food costs and kitchen management alone. The right pick comes down to wanting broad coverage or surgical precision.
Qubì software overview
Qubì markets itself as your one-stop shop for small restaurants and cafés. The platform bundles POS functions, inventory tracking, and basic reporting into a single system.
- Target audience: Independent restaurants, cafés, pizzerias
- Focus: POS system with additional modules
- Strengths: Integrated POS, inventory management, reporting
- Price: Starting from around €50-80 per month (depending on modules)
KitchenNmbrs overview
the platform puts all its energy into food cost calculation, recipe management, and HACCP registration. It won't handle your checkout, but it'll tell you exactly what every dish costs to make.
- Target audience: Independent hospitality businesses with 1-5 locations
- Focus: Food cost, recipes, HACCP, cost price calculation
- Strengths: Detailed cost analysis, mobile HACCP, allergen registration
- Price: Starting from €24.99 per month
💡 Example: Italian restaurant
Giuseppe runs a bistro with 40 covers. He wants to know:
- What does his osso buco really cost?
- Which pastas generate the most revenue?
- How does he register HACCP temperatures?
For these questions, specialized kitchen management tools offer more targeted features than all-in-one platforms.
Qubì makes more sense when
Qubì wins if you need everything under one roof and don't have a POS system yet.
- No existing POS system: You don't have a POS yet and want everything unified
- Basic cost control: You don't need complex recipes or detailed food cost analysis
- Inventory management priority: Stock tracking matters more than detailed cost calculation
- Reporting focus: You mainly want revenue and sales reports
the platform makes more sense when
the platform shines if you already have a working POS system and want tight control over kitchen costs and profitability. From tracking this across dozens of restaurants, operators with existing POS systems see faster returns from specialized kitchen management tools.
- Existing POS system: Your current POS works fine and you don't want to replace it
- Food cost focus: You need to know exactly what each dish costs and generates
- Complex recipes: You make many homemade sauces, pastas, risottos with variable ingredients
- HACCP priority: Digital temperature registration and food safety are critical
- Budget: You want an affordable solution specifically for kitchen management
⚠️ Note:
Qubì and specialized kitchen management tools don't talk to each other directly. If you use both, you'll need to manually move data between the systems.
Cost comparison for Italian restaurants
For a typical Italian restaurant with 30-50 covers per day, here's what you'll pay monthly:
💡 Cost example:
Qubì complete solution:
- Base software: €50-60/month
- Extra modules: €20-30/month
- Hardware (tablet, printer): €300-500 one-time
Specialized kitchen management (alongside existing POS):
- Software: €24.99/month
- No extra hardware needed
- Works on your existing smartphone/tablet
Feature comparison
Both systems have clear strengths that match different operational needs:
- POS functions: Qubì has full POS, specialized kitchen tools do not
- Cost calculation: Specialized platforms provide more detailed and precise analysis
- Recipe management: Kitchen-focused tools offer more options for complex recipes
- HACCP: Dedicated systems have more extensive food safety modules
- Reporting: Qubì focuses on sales, kitchen tools on food cost and margins
- Allergen registration: Specialized systems have specific EU-compliant allergen modules
Using both systems together
Some restaurants run both: Qubì for POS and sales, specialized tools for kitchen management and costs. This approach works for:
- Restaurants with complex menus that need detailed cost control
- Businesses where HACCP compliance is crucial
- Operators who want to optimize both sales and kitchen data
💡 Real-world example:
Ristorante Milano uses Qubì for orders and checkout, but specialized kitchen software to calculate that their risotto ai porcini costs €8.40 in ingredients at a selling price of €28.00 (30.0% food cost).
This way they optimize both systems for their specific goals.
Compare yourself?
Try KitchenNmbrs free for 7 days
Discover why hospitality entrepreneurs choose KitchenNmbrs. No credit card required.
Start free trial →How do you choose between Qubì and KitchenNmbrs? (step by step)
Analyze your current POS situation
Check if you're happy with your current POS system. Does it work well and you don't want to change? Then KitchenNmbrs as an addition makes more sense. Don't have a POS yet or want to replace it? Then Qubì could be interesting.
Determine your priorities
Make a list of what's most important: detailed cost control, HACCP registration, recipe management (KitchenNmbrs) or POS functions, inventory management, sales reports (Qubì). Focus on your biggest pain point.
Calculate total costs
Compare not just monthly costs, but also implementation, training and any hardware. KitchenNmbrs works on your existing phone/tablet, Qubì may require new hardware for POS functions.
✨ Pro tip
Track your 3 most popular antipasti dishes in both systems for exactly 10 days. See which platform gives you cost insights that actually make you adjust your menu pricing.
Was this article helpful?
Frequently asked questions
Can I use Qubì and specialized kitchen management tools together?
Yes, you can. Many restaurants use Qubì for sales and POS, and dedicated kitchen software for detailed cost calculation and HACCP. You'll need to manually synchronize data between both systems.
Which system is better for a pizzeria?
For a pizzeria, Qubì might make more sense because of the POS functions and simpler recipes. Specialized kitchen tools work better if you make many homemade sauces and want detailed cost control.
Do kitchen management tools have POS functions like Qubì?
No, most specialized kitchen management platforms aren't POS systems. They focus entirely on cost calculation, recipe management and HACCP registration. You need a separate POS system for orders and checkout.
What's the real monthly cost difference for a small trattoria?
Specialized kitchen management costs €24.99/month if you already have a POS system. Qubì runs €70-110/month total including modules, plus one-time hardware costs of €300-500.
📚 Sources consulted
- EU Verordening 852/2004 — Levensmiddelenhygiëne (2004) — Official source
- EU Verordening 853/2004 — Hygiënevoorschriften voor levensmiddelen van dierlijke oorsprong (2004) — Official source
- EU Verordening 1169/2011 — Voedselinformatie aan consumenten (2011) — Official source
- NVWA — Hygiënecode voor de horeca (2024) — Official source
- NVWA — Allergenen in voedsel (2024) — Official source
- Codex Alimentarius — International Food Standards (2024) — Official source
- FSA — Safer food, better business (HACCP) (2024) — Official source
- BVL — Lebensmittelhygiene (HACCP) (2024) — Official source
- Warenwetbesluit Bereiding en behandeling van levensmiddelen (2024) — Official source
- WHO — Foodborne diseases estimates (2024) — Official source
Food Standards Agency (FSA) — https://www.food.gov.uk
The HACCP standards shown in this application are for informational purposes only. KitchenNmbrs does not guarantee that displayed values are current or complete. Always consult the FSA or your local authority for the latest regulations.
Written by
Jeffrey Smit
Founder & CEO of KitchenNmbrs
Jeffrey Smit built KitchenNmbrs from 8 years of hands-on experience as kitchen manager at 1NUL8 Group in Rotterdam. His mission: give every restaurant owner control over food cost.
Compare for yourself — KitchenNmbrs vs. the rest
There are multiple food cost tools on the market. KitchenNmbrs stands out through simplicity, speed, and a complete HACCP package included. Test it free for 14 days and judge for yourself.
Start free trial →