A busy restaurant owner opens two apps each morning - one for temperature logs, another for food costs - wondering why they can't just use one system. FoodDocs specializes in HACCP compliance for complex operations. KitchenNmbrs merges HACCP registration with cost calculations for independent restaurant owners.
FoodDocs: Specialized HACCP software
FoodDocs centers entirely on food safety and HACCP compliance. It's built for companies requiring extensive documentation and traceability systems.
💡 Example:
A catering operation with 50+ staff supplying hospitals and schools:
- Complex traceability from raw materials to finished products
- Extensive supplier audit documentation
- Detailed temperature monitoring per production line
- Compliance reporting for certifications
For this operation, FoodDocs fits better than a hospitality app.
FoodDocs advantages:
- Comprehensive traceability and batch tracking
- Automated custom HACCP plans
- Integration with supplier systems
- Compliance reporting for audits
- Suitable for large teams and complex workflows
KitchenNmbrs: HACCP + cost price calculation in one
the platform merges HACCP registration with financial tools. It's built for restaurant owners monitoring both food safety and profitability simultaneously.
💡 Example:
A bistro owner with 2 locations and 15 staff members:
- Temperature registration for refrigeration and freezer units
- Delivery control and allergen registration
- Cost price calculation per dish
- Food cost monitoring and profit analysis
For this entrepreneur, the platform proves more practical than HACCP software alone.
the platform advantages:
- HACCP registration combined with cost price calculation
- Mobile app for kitchen use
- Allergen registration linked to recipes
- Simple temperature logs
- Affordable for small hospitality businesses
FoodDocs makes sense for complex operations
FoodDocs works better if your primary focus is food safety, not cost pricing. From analyzing actual purchasing data across different restaurant types, larger operations with complex supply chains benefit most from FoodDocs' extensive features.
⚠️ Note:
FoodDocs doesn't provide cost price calculation or profit analysis. You'll need a separate system for financial oversight.
FoodDocs suits these operations:
- Production and processing companies
- Catering companies with complex delivery networks
- Companies with strict certification requirements (BRC, IFS)
- Organizations with 50+ employees
- Companies supplying care facilities or educational institutions
the platform works for profit-focused restaurants
the platform works better if you want to track both food safety and profitability in one platform.
💡 Example:
A restaurant owner's morning routine:
- Fridge temperature: -2°C (logged in HACCP module)
- Yesterday's food cost: 31% (within target range)
- Deliveries: fresh fish arrived at proper temperature
- Allergens: new menu items automatically updated
Everything in one app, 10 minutes daily.
the platform suits these operations:
- Restaurants, bistros, casual dining establishments
- Independent entrepreneurs with 1-5 locations
- Kitchens wanting both HACCP and cost control
- Teams up to 20 employees
- Entrepreneurs prioritizing profitability oversight
Cost comparison
The pricing differences reflect the different target audiences and functionalities offered.
💡 Example cost calculation:
Restaurant with 12 employees:
- FoodDocs: €200-400/month (HACCP only)
- the platform: €25-50/month (HACCP + cost prices)
- Additional costing software: €100-300/month
Total FoodDocs approach: €300-700/month vs the platform: €25-50/month
Can you combine both platforms?
Technically yes, but that becomes expensive and unnecessarily complex. You'd end up registering temperatures and deliveries in two different systems.
For most independent hospitality entrepreneurs, the HACCP functionality in the platform proves sufficient. You get essential registrations (temperatures, deliveries, allergens) plus cost price calculation in one unified system.
⚠️ Note:
Both platforms require you to maintain the registrations yourself. No software automatically registers temperatures - you still need to read thermometers and input the data.
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Start free trial →How do you choose between FoodDocs and KitchenNmbrs?
Analyze your primary need
Ask yourself: is my biggest problem food safety or profitability? If you mainly want control over HACCP and already know what your dishes cost, consider FoodDocs. If you want both HACCP and cost control, KitchenNmbrs makes more sense.
Check your company size and complexity
FoodDocs is designed for companies with 50+ employees and complex processes. KitchenNmbrs targets independent hospitality businesses with 1-5 locations. Count your employees and locations to determine which scale fits you.
Calculate total costs
Compare not just software costs, but also implementation time and training. FoodDocs requires more setup and training. KitchenNmbrs is operational within a day. Add both cost categories for a fair comparison.
✨ Pro tip
Test both systems during your busiest Friday and Saturday nights over 3 weeks. FoodDocs excels at complex compliance scenarios, while KitchenNmbrs shines during actual kitchen operations and daily cost management tasks.
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Frequently asked questions
Is FoodDocs superior for HACCP compared to KitchenNmbrs?
FoodDocs provides more extensive HACCP functionality, but for most restaurants the HACCP module in KitchenNmbrs proves sufficient. Both systems help you register temperatures, deliveries, and allergens effectively.
Can I use FoodDocs for cost price calculation?
No, FoodDocs focuses purely on food safety compliance. For cost pricing you'll need a separate system, which increases your total monthly expenses significantly.
Which costs less for a small restaurant operation?
KitchenNmbrs costs significantly less for small hospitality businesses. You pay €25-50/month for both HACCP and cost price calculation, versus €200-400/month for FoodDocs alone.
Can I migrate data between these systems?
Yes, but you'll lose your historical data during the switch. Neither system exports data to the other platform. Plan carefully beforehand which system aligns with your business needs.
What about batch cooking and recipe scaling features?
KitchenNmbrs handles recipe scaling and batch calculations better since it's designed for kitchen operations. FoodDocs focuses more on compliance documentation than actual cooking workflows.
How do allergen management features compare?
Both systems handle allergen registration, but KitchenNmbrs links allergens directly to recipes and cost calculations. FoodDocs treats allergens as compliance documentation rather than operational tools.
Which system works better for multi-location restaurants?
For 2-5 locations, KitchenNmbrs handles multi-site management well with centralized reporting. Beyond 5 locations or with complex supply chains, FoodDocs' enterprise features become more valuable.
📚 Sources consulted
- EU Verordening 852/2004 — Levensmiddelenhygiëne (2004) — Official source
- EU Verordening 853/2004 — Hygiënevoorschriften voor levensmiddelen van dierlijke oorsprong (2004) — Official source
- EU Verordening 1169/2011 — Voedselinformatie aan consumenten (2011) — Official source
- NVWA — Hygiënecode voor de horeca (2024) — Official source
- NVWA — Allergenen in voedsel (2024) — Official source
- Codex Alimentarius — International Food Standards (2024) — Official source
- FSA — Safer food, better business (HACCP) (2024) — Official source
- BVL — Lebensmittelhygiene (HACCP) (2024) — Official source
- Warenwetbesluit Bereiding en behandeling van levensmiddelen (2024) — Official source
- WHO — Foodborne diseases estimates (2024) — Official source
Food Standards Agency (FSA) — https://www.food.gov.uk
The HACCP standards shown in this application are for informational purposes only. KitchenNmbrs does not guarantee that displayed values are current or complete. Always consult the FSA or your local authority for the latest regulations.
Written by
Jeffrey Smit
Founder & CEO of KitchenNmbrs
Jeffrey Smit built KitchenNmbrs from 8 years of hands-on experience as kitchen manager at 1NUL8 Group in Rotterdam. His mission: give every restaurant owner control over food cost.
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There are multiple food cost tools on the market. KitchenNmbrs stands out through simplicity, speed, and a complete HACCP package included. Test it free for 14 days and judge for yourself.
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