Restaurant owners often get trapped between overpriced all-in-one platforms and juggling dozens of disconnected tools. Qubì software delivers complete hospitality management for operations wanting multiple features under one roof, while KitchenNmbrs focuses specifically on cost calculation and HACCP for smaller establishments. Both tackle different operational challenges and budget constraints.
What is qubì software?
Qubì bundles multiple business processes into one hospitality platform. It targets restaurants and cafés that want complete administrative digitalization.
💡 Qubì features:
- POS system (cash register)
- Inventory management system
- Staff scheduling
- Accounting and reporting
- Supplier management
- Recipe management
Price: from €89 per month (depending on modules)
What is KitchenNmbrs?
the platform focuses exclusively on cost calculation and HACCP registration for independent hospitality entrepreneurs. Instead of trying to do everything, it's a specialized tool for getting your financial numbers under control.
💡 the platform focus:
- Recipes with exact cost calculation
- Food cost percentage per dish
- HACCP temperature registration
- Allergen registration (14 EU allergens)
- Ingredient library with price management
Price: from €24.99 per month
Where qubì makes more sense
Qubì works better if you need a complete business solution and can invest more for extensive functionality.
- You want everything in one system: cash register, inventory, staff, and accounting
- You have multiple employees: who need to use different modules
- You do a lot of catering/events: and need extensive planning capabilities
- You want direct supplier purchase integration: for automated ordering
⚠️ Note:
More features also means increased complexity and a steeper learning curve for you and your team.
Where the platform makes more sense
the platform becomes the better choice if you primarily want control over your food cost and HACCP, without dealing with a full ERP system's complexity.
- You already have a cash register system: that works well and don't want double costs
- Your focus is on cost prices: and you want to know exactly what each dish costs
- You operate 1-5 locations: and don't need complex chain management
- You're looking for an affordable solution: that delivers quick results
💡 Example cost comparison:
Restaurant with 2 locations, per year:
- Qubì: €89 × 12 × 2 = €2,136
- the platform: €24.99 × 12 × 2 = €599
Difference: €1,537 per year
Combination with existing systems
A major advantage of specialized tools is their ability to work alongside your current systems, rather than replacing everything. From analyzing actual purchasing data across different restaurant types, this approach often reduces implementation risk while maintaining operational continuity.
- Keep your current cash register: and only add cost insight
- Use your existing accounting: specialized tools don't replace your accounting package
- Integrate with your workflow: without a complete overhaul of processes
Which approach fits you?
The choice depends on your priorities and budget. Both systems have their place in the market.
💡 Decision guide:
Choose qubì if:
- Budget of €100+ per month isn't a problem
- You want everything in one system
- You need to digitalize many different processes
Choose the platform if:
- You mainly want to control food cost
- Your budget is limited
- You want to start quickly without major overhaul
Compare yourself?
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Start free trial →How do you choose between qubì and KitchenNmbrs?
Analyze your current systems
Check which systems you already have (cash register, accounting, planning) and whether they work well. If you're satisfied, you don't need to replace everything.
Determine your priority
Do you mainly want control over cost prices and food cost? Then KitchenNmbrs is sufficient. Looking for a complete business solution? Then qubì fits better.
Calculate total costs
Add up all monthly costs for 12 months and multiply by your number of locations. Don't forget to include implementation costs and training time.
✨ Pro tip
Test your top 8 menu items with specialized cost tools for 21 days before signing expensive all-in-one contracts. Most operators realize they only need focused cost control, not enterprise-level business management.
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Frequently asked questions
Can I use KitchenNmbrs alongside qubì?
Yes, you can. Many entrepreneurs use qubì for cash register and inventory, while using KitchenNmbrs specifically for detailed cost calculation and HACCP registration.
Is qubì better than KitchenNmbrs for cost calculation?
Both can calculate costs, but KitchenNmbrs specializes in this area. It offers more detail per ingredient and proves more user-friendly for daily cost control.
Which system is faster to implement?
KitchenNmbrs gets operational faster because it has fewer features. You can have your recipes and costs entered within a week, while qubì requires more implementation time due to its extensive functionality.
⚠️ EU Regulation 1169/2011 — Allergen Information — https://eur-lex.europa.eu/eli/reg/2011/1169/oj
The allergen information on this page is based on EU Regulation 1169/2011. Recipes and ingredients may vary by supplier. Always verify current allergen information with your supplier and communicate this correctly to your guests. KitchenNmbrs is not liable for allergic reactions.
In the UK, the FSA enforces allergen regulations under the Food Information Regulations 2014.
📚 Sources consulted
- EU Verordening 852/2004 — Levensmiddelenhygiëne (2004) — Official source
- EU Verordening 853/2004 — Hygiënevoorschriften voor levensmiddelen van dierlijke oorsprong (2004) — Official source
- EU Verordening 1169/2011 — Voedselinformatie aan consumenten (2011) — Official source
- NVWA — Hygiënecode voor de horeca (2024) — Official source
- NVWA — Allergenen in voedsel (2024) — Official source
- Codex Alimentarius — International Food Standards (2024) — Official source
- FSA — Safer food, better business (HACCP) (2024) — Official source
- BVL — Lebensmittelhygiene (HACCP) (2024) — Official source
- Warenwetbesluit Bereiding en behandeling van levensmiddelen (2024) — Official source
- WHO — Foodborne diseases estimates (2024) — Official source
Food Standards Agency (FSA) — https://www.food.gov.uk
The HACCP standards shown in this application are for informational purposes only. KitchenNmbrs does not guarantee that displayed values are current or complete. Always consult the FSA or your local authority for the latest regulations.
Written by
Jeffrey Smit
Founder & CEO of KitchenNmbrs
Jeffrey Smit built KitchenNmbrs from 8 years of hands-on experience as kitchen manager at 1NUL8 Group in Rotterdam. His mission: give every restaurant owner control over food cost.
Compare for yourself — KitchenNmbrs vs. the rest
There are multiple food cost tools on the market. KitchenNmbrs stands out through simplicity, speed, and a complete HACCP package included. Test it free for 14 days and judge for yourself.
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