Restaurant management software costs can eat up 15-20% more of your budget than you'd expect - Horeko runs €79-€299 monthly while KitchenNmbrs starts at €24.99. These platforms tackle food cost calculation differently and target completely different restaurant operations.
Horeko pricing overview
Horeko uses a modular pricing structure where you pay for the features you use:
💡 Example Horeko pricing:
- Basic package: €79/month
- Standard package: €149/month
- Premium package: €299/month
- Setup costs: €500-€1500 one-time
Prices exclude VAT and may vary depending on number of locations.
KitchenNmbrs pricing overview
the platform keeps things straightforward with zero setup fees:
- Basic: €24.99/month per location
- Pro: €39.99/month per location
- Setup: Free
- Trial: 3 days free, no credit card required
💡 Cost example per year:
For 1 restaurant with food cost calculation and HACCP:
- Horeko Standard: €149 × 12 = €1,788/year + setup
- the platform Pro: €39.99 × 12 = €479.88/year
Difference: €1,308 per year
Features comparison
Both systems tackle food cost calculation, but their approaches differ dramatically. From analyzing actual purchasing data across different restaurant types, the feature gaps become clear:
Horeko strengths
- Extensive reporting and analytics
- Integration with suppliers for automatic price updates
- Advanced inventory modules
- Suitable for larger operations (5+ locations)
- Extensive POS integrations
the platform strengths
- Easy to use, mobile-first design
- Fast food cost calculation
- Built-in HACCP registration
- Allergen registration according to EU regulations
- No complex setup or training needed
⚠️ Note:
Horeko's prices can increase with additional modules. Always check exactly what's included in the package you're considering.
For which type of entrepreneur
Horeko makes more sense if you:
- Have multiple locations (5+)
- Manage complex supplier relationships
- Need extensive reporting
- Have budget for implementation and training
- Have a dedicated administrative team
the platform makes more sense if you:
- Own 1-3 restaurants
- Mainly want control over food cost and margins
- Want to get started quickly without hassle
- Are budget-conscious
- Work in the kitchen yourself and want to work mobile
💡 Practical example:
Bistro owner with 2 locations wants to calculate food costs and maintain HACCP:
- Horeko: €149/month + setup €750 = €2,538 first year
- the platform: €39.99 × 2 locations = €959.76/year
For this entrepreneur, the platform is €1,578 cheaper in the first year.
Return on investment
Both systems can pay for themselves through better control of food cost. If you improve your food cost by 2-3 percentage points, you'll quickly recoup the costs:
💡 ROI calculation:
Restaurant with €400,000 annual revenue:
- 2% food cost improvement = €8,000/year savings
- the platform costs: €479.88/year
- ROI: €8,000 - €479.88 = €7,520.12 net benefit
Payback period: 3 weeks
Compare yourself?
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Start free trial →How do you choose between Horeko and KitchenNmbrs?
Determine your scale and complexity
Count your locations and look at your operation. More than 5 locations or complex supplier structures? Then Horeko fits better. 1-3 own restaurants where you mainly want control over food cost? KitchenNmbrs makes more sense.
Calculate total costs
Add Horeko's setup costs to the monthly costs for a fair comparison. KitchenNmbrs has no setup costs. Calculate what you'll spend on both options over 2-3 years.
Test the user-friendliness
Try both systems. Horeko usually offers a demo, KitchenNmbrs has a 3-day free trial. See which system fits how you work and how much time you want to invest in it.
✨ Pro tip
Calculate your monthly food variance across 12 weeks before committing to either platform. You'll spot exactly which cost tracking features matter most for your specific operation.
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Frequently asked questions
Can I switch from Horeko to KitchenNmbrs?
Yes, you can manually transfer your recipes and ingredient lists. KitchenNmbrs doesn't have automatic import from Horeko, but the switch can be done within a day for most restaurants.
Does KitchenNmbrs have all the features Horeko has?
No, KitchenNmbrs focuses on core features: food cost calculation, recipe management and HACCP. Horeko has more extensive modules for inventory, suppliers and reporting.
Which system is better for a beginning restaurant owner?
For starters, KitchenNmbrs is often more logical due to lower costs and simple setup. You can get started immediately without training or implementation process.
Can I try both systems first?
KitchenNmbrs offers a 3-day free trial without a credit card. Horeko usually provides a demo or short trial period. Test both to see what fits you.
What if my restaurant grows, do I have to switch?
Not necessarily. KitchenNmbrs works well up to 5 locations. Only with larger chains or more complex operations does Horeko become interesting due to its more extensive capabilities.
How does Horeko's supplier integration actually work?
Horeko connects directly with major food distributors to pull in current prices automatically. This means your food costs update in real-time without manual price entry. However, you'll need suppliers that support their API connections.
Can I use KitchenNmbrs offline during busy service periods?
Yes, KitchenNmbrs works offline for recipe viewing and basic calculations. Your data syncs automatically once you're back online, making it perfect for kitchen use during rush periods.
📚 Sources consulted
- EU Verordening 852/2004 — Levensmiddelenhygiëne (2004) — Official source
- EU Verordening 853/2004 — Hygiënevoorschriften voor levensmiddelen van dierlijke oorsprong (2004) — Official source
- EU Verordening 1169/2011 — Voedselinformatie aan consumenten (2011) — Official source
- NVWA — Hygiënecode voor de horeca (2024) — Official source
- NVWA — Allergenen in voedsel (2024) — Official source
- Codex Alimentarius — International Food Standards (2024) — Official source
- FSA — Safer food, better business (HACCP) (2024) — Official source
- BVL — Lebensmittelhygiene (HACCP) (2024) — Official source
- Warenwetbesluit Bereiding en behandeling van levensmiddelen (2024) — Official source
- WHO — Foodborne diseases estimates (2024) — Official source
Food Standards Agency (FSA) — https://www.food.gov.uk
The HACCP standards shown in this application are for informational purposes only. KitchenNmbrs does not guarantee that displayed values are current or complete. Always consult the FSA or your local authority for the latest regulations.
Written by
Jeffrey Smit
Founder & CEO of KitchenNmbrs
Jeffrey Smit built KitchenNmbrs from 8 years of hands-on experience as kitchen manager at 1NUL8 Group in Rotterdam. His mission: give every restaurant owner control over food cost.
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