Apicbase costs from €300 per month, KitchenNmbrs from €24.99 per month. The price difference is significant, but both apps are designed for completely different target groups. Apicbase is built for chains with 10+ locations, KitchenNmbrs for independent hospitality businesses with 1-5 establishments.
Apicbase pricing and target group
Apicbase is a comprehensive system for hospitality chains and large restaurants. Prices start around €300 per month, but can go up to €1000+ depending on the number of locations and modules.
💡 Example Apicbase costs:
- Basic module: €300/month
- Extra locations: €50-100/location
- Advanced modules: €100-200/module
- Implementation: €2000-5000 one-time
For 5 locations: €800-1200/month
What Apicbase is designed for:
- Hospitality chains with 10+ locations
- Centralized purchasing and menu management
- Extensive reporting and analytics
- Integrations with suppliers and POS systems
- Dedicated account manager and support
KitchenNmbrs pricing and target group
KitchenNmbrs costs €24.99 per month for 1 location, €39.99 for 2-3 locations, and €54.99 for 4-5 locations. There are no setup costs or hidden extras.
💡 Example KitchenNmbrs costs:
- 1 restaurant: €24.99/month
- 2 restaurants: €39.99/month
- 5 restaurants: €54.99/month
- Setup: €0
For 5 locations: €54.99/month
What KitchenNmbrs is designed for:
- Independent restaurant owners
- 1 to 5 own establishments
- Focus on food cost and HACCP
- Mobile app for daily use
- No complex implementation
The cost difference in perspective
The difference is enormous: Apicbase costs 12-48x more than KitchenNmbrs. But that's because they solve different problems.
⚠️ Note:
Don't compare price alone. A Ferrari is also more expensive than a city car, but for most people a city car makes more sense.
When Apicbase is worth the investment:
- You have 10+ locations you want to manage centrally
- You spend millions of euros per year on purchasing
- You have a team dedicated full-time to data analysis
- You want complex integrations with suppliers and systems
When KitchenNmbrs makes more sense:
- You have 1-5 own restaurants
- You mainly want control over food cost and HACCP
- You don't have an IT department
- You want to get started quickly without months of implementation
Comparing return on investment
With Apicbase you need to save €5000+ monthly to break even. With KitchenNmbrs that's €25-55 per month.
💡 ROI example:
Restaurant with €500,000 annual revenue:
- KitchenNmbrs: €300/year → break-even at 0.06% savings
- Apicbase: €6000/year → break-even at 1.2% savings
KitchenNmbrs pays for itself if you waste one dish less per week.
Compare yourself?
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Start free trial →How do you choose between Apicbase and KitchenNmbrs?
Count your locations
Do you have 1-5 own restaurants? Then KitchenNmbrs makes more sense. Do you have 10+ locations or a franchise? Then Apicbase is an option.
Check your budget
KitchenNmbrs costs €25-55/month, Apicbase €300-1200/month. Calculate what you can save and whether that covers the costs.
Test the simplicity
Try KitchenNmbrs free for 3 days. Can you enter your first recipe within 10 minutes? Then it fits your workflow.
✨ Pro tip
Start with KitchenNmbrs if you're unsure. For €25/month you can see within a day if digital cost calculation fits your business, without months of implementation.
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Frequently asked questions
Why is Apicbase so much more expensive than KitchenNmbrs?
Apicbase is designed for large chains with complex needs. They offer extensive modules, dedicated support, and enterprise features. KitchenNmbrs focuses on the essentials: food cost and HACCP for small businesses.
Can I switch from KitchenNmbrs to Apicbase as I grow?
Yes, you can. Many entrepreneurs start with KitchenNmbrs and switch to enterprise software when they reach 10+ locations. You can export your recipes and data.
Does KitchenNmbrs have hidden costs like Apicbase?
No, KitchenNmbrs has no setup costs, implementation fees, or extra module charges. You pay one amount per month, that's it.
Is Apicbase better in functionality than KitchenNmbrs?
Apicbase has more features, but that doesn't necessarily make it better. For most independent restaurants, 90% of those features are unnecessary. KitchenNmbrs does the essentials perfectly.
Can I try both systems?
KitchenNmbrs offers a 3-day free trial without a credit card. Apicbase usually does a demo with a sales call. Test KitchenNmbrs first - it costs you nothing.
📚 Sources consulted
- EU Verordening 852/2004 — Levensmiddelenhygiëne (2004) — Official source
- EU Verordening 853/2004 — Hygiënevoorschriften voor levensmiddelen van dierlijke oorsprong (2004) — Official source
- EU Verordening 1169/2011 — Voedselinformatie aan consumenten (2011) — Official source
- NVWA — Hygiënecode voor de horeca (2024) — Official source
- NVWA — Allergenen in voedsel (2024) — Official source
- Codex Alimentarius — International Food Standards (2024) — Official source
- FSA — Safer food, better business (HACCP) (2024) — Official source
- BVL — Lebensmittelhygiene (HACCP) (2024) — Official source
- Warenwetbesluit Bereiding en behandeling van levensmiddelen (2024) — Official source
- WHO — Foodborne diseases estimates (2024) — Official source
Food Standards Agency (FSA) — https://www.food.gov.uk
The HACCP standards shown in this application are for informational purposes only. KitchenNmbrs does not guarantee that displayed values are current or complete. Always consult the FSA or your local authority for the latest regulations.
Written by
Jeffrey Smit
Founder & CEO of KitchenNmbrs
Jeffrey Smit built KitchenNmbrs from 8 years of hands-on experience as kitchen manager at 1NUL8 Group in Rotterdam. His mission: give every restaurant owner control over food cost.
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