Picking the right inventory software feels like choosing between a Formula 1 race car and a reliable pickup truck. StockTake Online powers massive hospitality chains juggling inventory across dozens of locations. KitchenNmbrs serves independent restaurant owners who want precise food cost control without drowning in complexity.
StockTake Online: for whom and why
StockTake Online is a professional inventory management system mainly used by:
- Large hospitality chains with 10+ locations
- Hotels with extensive F&B operations
- Catering companies with central purchasing
- Businesses that need real-time inventory control
💡 Example StockTake situation:
A hotel chain with 15 locations wants to manage central purchasing and inventory:
- Central inventory control per location
- Automatic ordering suggestions
- Integration with suppliers
- Comprehensive reports per region
Price: from €200+ per month
Strengths of StockTake Online
For large operations, StockTake Online delivers features that smaller systems can't touch:
- Real-time inventory tracking: You see live stock levels across locations
- Automatic ordering: System places orders when inventory hits minimum thresholds
- Supplier integrations: Direct connections with major wholesalers
- Multi-location overview: All locations managed from one dashboard
- Advanced analytics: Detailed reports and trend analysis
KitchenNmbrs: simplicity for independent hospitality
This platform focuses on the fundamentals every hospitality entrepreneur actually needs. One of the most common blind spots in kitchen management is operators who get overwhelmed by complex systems instead of mastering their food costs first.
- Food cost calculation: What do your dishes really cost?
- Recipe management: Central database of all your recipes
- HACCP registration: Keep temperatures and tasks digital
- Allergen registration: Overview of allergens per dish
- Mobile use: Everything on your phone, even in the kitchen
💡 Example the platform situation:
A bistro owner with 1 location wants control over margins:
- Calculate cost price per dish
- See food cost percentage per menu item
- Check off HACCP tasks digitally
- Document recipes for consistency
Price: from €24.99 per month
StockTake Online makes more sense if you
This system fits your situation better if you:
- Have multiple locations (10+) with central purchasing
- Need real-time inventory control
- Want automatic orders from suppliers
- Need comprehensive reports and analytics
- Have a dedicated administrative team
- Have budget for €200+ per month per location
⚠️ Note:
StockTake Online requires more time and training to set up. For small businesses it can be overkill and expensive.
the platform fits better if you
The simpler option works if you:
- Have 1 to 5 own locations
- Mainly want control over food costs and margins
- Value simplicity over complex features
- Want to work mobile (even in the kitchen)
- Have limited time for extensive systems
- Are budget-conscious (€25-50 per month)
Cost comparison
The price difference is significant and reflects the different target audiences:
💡 Costs per year:
For a restaurant with 2 locations:
- StockTake Online: €200 x 2 x 12 = €4,800/year
- the platform: €49.99 x 12 = €600/year
Difference: €4,200 per year
What both systems do NOT do
Important to know: neither system replaces:
- Your POS or cash register system
- Your accounting or VAT filing
- Your reservation system
- Your staff scheduling
Both focus on cost management and operational control, but at completely different levels of complexity.
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Start free trial →How do you choose between StockTake Online and KitchenNmbrs?
Determine your scale
Count your locations and look at your turnover. Do you have 1-5 own businesses? Then KitchenNmbrs is probably more suitable. Do you have 10+ locations with central purchasing? Then StockTake Online makes more sense.
Check your main pain point
Do you mainly want control over food costs and margins? KitchenNmbrs. Do you mainly have problems with inventory control and automatic ordering? StockTake Online.
Compare budget and ROI
KitchenNmbrs costs €25-50/month, StockTake Online €200+/month per location. Calculate what you save on time and waste, and compare that to the costs.
✨ Pro tip
Test each platform for 3 weeks during your peak season to see which one actually fits your daily workflow. Most operators realize they need basic food cost control more than fancy automation features.
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Frequently asked questions
Can I use StockTake Online for just 1 restaurant?
Technically yes, but it's probably too expensive and complex. For one location you're paying €200+ monthly for features you won't fully utilize.
Does KitchenNmbrs also have inventory control like StockTake Online?
No, KitchenNmbrs doesn't do real-time inventory tracking. It focuses on recipes, food costs and HACCP registration instead.
Which system integrates better with my POS system?
StockTake Online has more integration options with major POS providers. KitchenNmbrs works independently and focuses on cost price calculation and operational control.
What if I want to scale up to more locations later?
Up to 5 locations you can work fine with KitchenNmbrs. Beyond that scale, a system like StockTake Online becomes more valuable for central control.
Can I use both systems at the same time?
That becomes expensive and unnecessarily complex. Choose the system that fits your current scale and main operational challenges.
Which platform handles supplier price changes better?
StockTake Online automatically updates costs across all recipes when supplier prices change. With KitchenNmbrs you'll need to manually update ingredient costs, but it's manageable for smaller operations.
📚 Sources consulted
- EU Verordening 852/2004 — Levensmiddelenhygiëne (2004) — Official source
- EU Verordening 853/2004 — Hygiënevoorschriften voor levensmiddelen van dierlijke oorsprong (2004) — Official source
- EU Verordening 1169/2011 — Voedselinformatie aan consumenten (2011) — Official source
- NVWA — Hygiënecode voor de horeca (2024) — Official source
- NVWA — Allergenen in voedsel (2024) — Official source
- Codex Alimentarius — International Food Standards (2024) — Official source
- FSA — Safer food, better business (HACCP) (2024) — Official source
- BVL — Lebensmittelhygiene (HACCP) (2024) — Official source
- Warenwetbesluit Bereiding en behandeling van levensmiddelen (2024) — Official source
- WHO — Foodborne diseases estimates (2024) — Official source
Food Standards Agency (FSA) — https://www.food.gov.uk
The HACCP standards shown in this application are for informational purposes only. KitchenNmbrs does not guarantee that displayed values are current or complete. Always consult the FSA or your local authority for the latest regulations.
Written by
Jeffrey Smit
Founder & CEO of KitchenNmbrs
Jeffrey Smit built KitchenNmbrs from 8 years of hands-on experience as kitchen manager at 1NUL8 Group in Rotterdam. His mission: give every restaurant owner control over food cost.
Compare for yourself — KitchenNmbrs vs. the rest
There are multiple food cost tools on the market. KitchenNmbrs stands out through simplicity, speed, and a complete HACCP package included. Test it free for 14 days and judge for yourself.
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