KitchenNmbrs, located at Weg en Bos 100, 2661 GX Bergschenhoek, The Netherlands, is responsible for the processing of personal data as described in this privacy policy. We respect the privacy of all our users and ensure that the personal information you provide is handled confidentially and in accordance with applicable laws.

1. Contact Information

KitchenNmbrs
Weg en Bos 100
2661 GX Bergschenhoek
Chamber of Commerce number: 92862799
Email: info@kitchennmbrs.app
WhatsApp: +31 6 44 01 27 88

2. Scope

This privacy policy applies to all services provided by KitchenNmbrs, including the use of our mobile application, website, customer portal, and communication via email, WhatsApp, and other channels.

3. User Summary

In short:

• (i) We only collect data necessary for the proper functioning of our app.
• (ii) We never sell your data.
• (iii) Your data is securely protected.
• (iv) You always remain in control of your data.
• (v)We only share data with third parties when necessary for our service.

4. Personal Data We Process

KitchenNmbrs processes your personal data when you use our services and/or when you provide this data to us directly. The personal data we may process includes:

• (i) First and last name
• (ii) Company name (optional)
• (iii) Address details (optional)
• (iv) Phone number
• (v) Email address
• (vi) Payment information (processed via external provider)
• (vii) App usage data (recipes, calculations, settings)
• (viii) Technical data: IP address, browser type, device information, operating system, timestamps
• (ix) Communication preferences

We do not collect sensitive personal data (such as BSN, religion, or medical data) nor any GPS-based location data.

5. Purpose of Data Processing

We only process your data for the following purposes:

• (i) Creating and managing your account
• (ii) Providing access to the app and its functionalities
• (iii) Processing payments and handling administration
• (iv) Providing customer support and service
• (v) Sending functional or service-related notifications
• (vi) Improving our services and user experience
• (vii) Fulfilling legal obligations (e.g. fiscal record keeping)
• (viii) Marketing purposes, only with your explicit consent
• (ix) Preventing misuse and unlawful use of our services

6. Data Retention Periods

Data Type	Retention Period
Account data	Up to 3 months after cancellation
Payment data	7 years (required by tax legislation)
In-app data (recipes, etc.)	Up to 3 months after account deletion
Customer communication	Up to 1 year after last contact
Technical/log data	Up to 12 months

After the retention period, data is securely and irreversibly deleted.

7. Legal Bases for Processing

We process your data on one or more of the following legal bases:

• (i) Performance of a contract (use of our app)
• (ii) Legal obligation (e.g. tax compliance)
• (iii) Consent (for marketing purposes)
• (iv) Legitimate interest (e.g. security and analytics)

8. International Data Transfers

Some parts of our services involve third-party processors outside the European Economic Area (EEA), such as for hosting or payment processing. In these cases, we ensure appropriate safeguards are in place, such as Standard Contractual Clauses approved by the European Commission.

9. Processors and Subprocessors

KitchenNmbrs engages third parties to perform certain tasks. We only share the data necessary for those tasks. Examples include:

• (i) Payment processors (e.g. Mollie or Stripe)
• (ii) Hosting providers and server managers
• (iii) Analytics software providers (e.g. Google Analytics)

All these parties are bound by data processing agreements in compliance with the GDPR.

10. Data Security

We implement appropriate technical and organizational measures to protect personal data against loss, misuse, unauthorized access, or other unlawful actions, such as:

• (i) Encrypted communication (SSL/HTTPS)
• (ii) Data encryption in transit and at rest
• (iii) Password hashing and access control
• (iv) Internal access logging and monitoring
• (v) Role-based permission management

11. Data Breaches and Incidents

If a data breach or security incident occurs that may impact your privacy, we will notify you as soon as possible, and at the latest within 72 hours of discovery. If required, we will also notify the Dutch Data Protection Authority.

12. Automated Decision-Making and Profiling

Our application may provide automatically generated suggestions, such as pricing recommendations based on entered food cost data. These features are advisory only and do not have binding consequences. No decisions are made solely based on automated processing that would have legal or significant effects for users.

13. Mobile Permissions and Device Functions

The KitchenNmbrs mobile app does not request access to your contacts, location, camera, or microphone. If future features require such access, we will request explicit permission in advance.

14. Your Rights

You have the right to:

• (i) Access your personal data
• (ii) Request correction or completion of your data
• (iii) Request deletion of your data
• (iv) Request restriction of processing
• (v) Object to processing
• (vi) Request data portability

Requests can be sent to info@kitchennmbrs.app. We will respond within four weeks.

If you are not satisfied with our response, you may file a complaint with the Dutch Data Protection Authority at www.autoriteitpersoonsgegevens.nl.

15. Cookies

Our website uses functional and analytical cookies. These are essential for proper operation and to gain insight into website usage. We always request explicit consent before using tracking cookies.

16. Marketing Communication

If you sign up for our newsletter or marketing messages, you will only receive communications for which you have explicitly given consent. You can unsubscribe at any time via the link at the bottom of each email.

17. Accountability

KitchenNmbrs maintains an internal record of processing activities, as required by Article 30 of the GDPR. This record is updated periodically and includes all relevant information about processing purposes, categories of data subjects and recipients, and retention periods.

18. Changes to This Privacy Policy

KitchenNmbrs reserves the right to amend this privacy policy. In the event of material changes, we will notify you via email or within the app. The most current version is always available on our website.

For questions or comments regarding this policy, please contact us
at info@kitchennmbrs.app or via WhatsApp at +31 6 44 01 27 88.